Editing an Email Distribution List
- McCord, Jim C.
- Guess, Brandi N.
Introduction
In the past it was possible for email Distribution List (DL) owners to edit list memberships using the Outlook app. Unfortunately, Outlook can’t edit DL memberships in the Office 365 environment.
However, there is still a way for owners of DLs to edit those lists. Check out the details below.
Who is this for?
Someone who wants to update an existing email Distribution List (DL) within the Franklin County email system (
add members, remove members)
Someone who is already configured as the formal “Owner” of that DL
If someone needs a new Distribution List created, they can request it from their IT Contact.
To be setup as the Owner of an existing DL, that request can also go through their IT Contact.
Editing your Distribution List
Open the File Explorer app
On Windows 10, you can click the Start button and type “explorer” – the app icon will appear in the search results list and you can click it
Click the Network icon in the lower-left part of the Explorer window
Click the Search Active Directory button in the toolbar near the top of the Explorer window
You’ll see a pop-up window labeled Find Users, Contacts, and Groups
In the Name field, type the name of the Distribution List you want to find and click Find Now
If you’re not sure of the exact DL name, you can search for the start of the name, or you can use the Advanced tab to do a more precise search.
Once you’ve found the list(s) you need double-click the name of the DL you’d like to edit.
NOTE: The ability to edit DL membership is restricted to identified Owners of the DL in question or to IT admins that have editing rights to lots of these kinds of network resources.
If you do not have the required DL editing rights, you can request them via your IT contact.
The DL will pop open into a new window. From here, you can Add or Remove members using the buttons below the list of DL members.
When Adding members you’ll get another pop-up window that allows you to search the Directory for people to add to the list.
You can add multiple people at once
Click OK when done.
To complete the changes, be sure to click all the required OK buttons to close out of the pop-up windows.
It may take up to 30 minutes for the DL membership change to take effect
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FCDC Help Desk | helpdesk@franklincountyohio.gov | 614-525-3282