Globalscape: Enhanced File Transfer (EFT) for Encryption

Currently there are two options that can be used to securely send plain text emails or emails with text and attachments. You will also have the option to either encrypt the text and attachment or just the attachment.

Using the URL below which requires you to log in using your domain credentials
- https://seft.franklincountyohio.gov
- Recipients have the option to reply back from the Workspace

Or using the Outlook plug-in that can be added to your outlook
- Recipients do not have the options to reply back from Workspace
- Recipients do have the option to reply back using their reply option from their email

HOW TO USE THE URL

You can use this method internally and externally to send email and attachments encrypted

Go to the log in page by using this URL https://seft.franklincountyohio.gov/Web/Account/Login.htm

You will use your domain credentials to log in that will take you to the home landing page for Web Transfer Client

Click on Send Files

Before you prepare your message you will want to click on Options to set up what you would like as your default settings when using this tool

You will want to make sure that you select Authentication not required or the recipient of the email will have to set up an account. By selecting Authentication not required the recipient will be able to open the email with no requirements.

You also have the option here to allow the recipient to respond back to the email by checking Unauthenticated user can respond.

Delivery Notifications options let you decide if you want a notification sent to you once the recipient opens your message.

Message Expiration specify how soon the message is to expire: 1 day, 1 week, 1 month, or immediately.

Lastly make sure you check the Save as Default once you have picked your options, or you will have to go back into every time. You can still go into Options at any time to change the expiration time.

Next fill in the To:, Subject:, Message, and upload any documents you want to send. Once done hit the Send button.

You also have the option to check the box which encrypts the message you’re sending with your attachments. Send message body securely (recipient must follow link to read the message)

Once recipient receives the email, to retrieve the message click on Workspace. Below is an example of what the end use will see on their end:

Above you can review the message and download the attachment sent. You also have the option of replying to sender.

Below image also shows that you have the option to Reply from the original email sent outside of the Workspace. *Reply option is only available if using the URL not available when using plug-in unless you reply from the email please see below*

If you do not select the box to send message securely you can see the message from sender without having to click on Workspace.

Example below shows first email sent with box checked second message shows with box unchecked.

In the beginning when you selected your Options, if you selected you wanted notifications in Options you will receive an email letting you know when message and/or document(s) were picked up

HOW TO USE THE PLUG-IN

To use the Outlook Plug-in first click on EFT Outlook Add-in

Here there are options for General Configuration, Message Options and view Display Status.

Currently all that is needed is Message Options to set your settings and if you want to view the Display Status.

In Message Options you will see what is in Default Send Options and Offline Behavior, here you can make changes to your message options:

Message Options you can change what is set to default for Default Send Options when you want the link to Workspace to expire, if you want to require authentication, and if you want to receive notifications. These options work like the options when using the URL.

Default Send Options

Offline Behavior

You can also find these option in the untitled message:

General Configuration *You do not want to make any changes in the General Configuration*

However, if you want to test your connection you can from this setting.

Display Status allows you to see if you are connected and the transfer status of what you are sending. This will display on the right side of your inbox.

Below is an example of what it will look like when you are connected and have sent something.

To send a secure message using the Plug-in click on New Email, you will see at the top the Plug-in EFT Outlook Add-in

Click on Secure Message, this will secure the body of the email along with any attachments. To know if you selected Secure Message or not you will see that it is now grey below.

That is all you have to do, then you can continue your email as normal and hit send.

Below is an example of what the recipient will receive. * Reply option is only available if using the URL not available when using plug-in unless you reply from the email itself and not from within the Workspace. *